Investment clubs

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21. The annual general meeting

At the end of each year the club will hold its annual general meeting. According to the constitution and rules members have to elect or re-elect the office bearers at this meeting.

The agenda of the AGM will include:

• Minutes of the previous meeting and matters arising
• Treasurer's report and presentation of the audited accounts
• Chairperson's report
• Election of office bearers
• Election of auditors
• Appointment of bankers
• Any other business
• Date, time and location of next meeting

As far as the Treasurer's report is concerned, it is useful for members to have a summary of the year's events and transactions. The package of documents should include:

• Detailed Income and Expenditure report
  - Click here for a detailed income and expenditure report.
• Summary Income and Expenditure report
  - Click here for a summarised income and expenditure report.
• Five year summary of performance
  - Click here for an example of a five year summary of performance.

• If possible the auditor should have completed the audit prior to the AGM
  -Click here for an example of an audit checklist.
  -Click here for an example of an auditors' report.

1. What is an investment club? 2. A simple explanation of how it works 3. Why join an investment club? 4. Deciding on your aims 5. Joining an existing club 6. Preparing to launch a new investment club 7. The draft constitution and rules 8. Drafting the investment strategy 9. Example of an investment strategy 10. Attracting members to your club 11. Preparing for the inaugural meeting 12. The inaugural meeting - appointment of officers 13. The inaugural meeting - key decisions 14. Things to do after the inaugural meeting 15. Starting the processes 16. Running the first meeting 17. Regular meetings - the key to success 18. The cash account 19. The capital account 20. The asset register 21. The annual general meeting 22. Tax 23. Performance measurement 24. Dealing with a member leaving 25. Conclusion

• ProShare Investment Clubs Looseleaf Manual
• Fool's Guide to Investment Clubs
• The Company of Successful Investors